More placements.Smarter operations.One platform.
Bring recruitment, compliance and finance together in RecSphere. Help consultants convert more opportunities with candidate matching and less administration, while giving leaders one trusted view of activity, placements, revenue and margin.
Built by a team with over 20 years of international medical recruitment experience.
RecSphere in action
See RecSphere in action.
One platform for your agency
Bring your whole agency together.
Keep candidate and client relationships, compliance, bookings and financial workflows in one platform. AI and automation reduce routine administration, while shared records give every team the information they need to progress placements. Leaders can track activity and commercial results from the same source.
When work is disconnected
With RecSphere
- Candidates
- When work is disconnected: Candidate details, availability and conversations are spread across separate systems.
- With RecSphere: Structured candidate profiles bring experience, communication and placement history together, with candidate matching to support relevant shortlists.
- Compliance
- When work is disconnected: Missing documents and client requirements delay bookings.
- With RecSphere: Direct uploads, automated reminders and linked checklists show what is outstanding and help your team complete the required checks.
- Vacancies
- When work is disconnected: Manual entry slows the response to incoming client requirements.
- With RecSphere: AI captures vacancies from connected client inboxes and flags missing details or possible duplicates, helping consultants respond sooner.
- Rates
- When work is disconnected: Pay, charge rates and margin are managed separately from the booking.
- With RecSphere: Rate rules connect agreed pay and charge information to bookings, payroll and invoicing, helping your team manage placement margin.
- Timesheets
- When work is disconnected: Timesheets and financial information are entered again at each handover.
- With RecSphere: Timesheet capture and digital approvals feed payroll and invoicing workflows, reducing duplicate entry and supporting Xero integration.
- Performance
- When work is disconnected: Managers reconcile separate reports to understand agency performance.
- With RecSphere: Dashboards connect consultant activity, placements and financial results, helping managers identify conversion gaps, coach teams and prioritise profitable opportunities.
Built to help your agency grow
Give your team more capacity to make placements.
Reduce the administration that takes consultants away from candidates and clients. RecSphere connects the work around each placement and gives managers the visibility to improve productivity, conversion and commercial results.
- 01
Make your candidate database work harder
Use AI CV parsing to structure profiles and candidate matching to identify relevant candidates already in your database. Give consultants a stronger starting point for candidate conversations and shortlists.
- 02
Respond sooner to client requirements
Capture vacancies from connected client inboxes with AI. Keep each requirement linked to the client, site and role, ready for consultants to review and progress.
- 03
Keep compliance on track
Automate reminders for outstanding documents and renewals. Direct uploads and linked checklists help your team see what is missing and complete the required reviews.
- 04
Turn availability into bookings
See candidate matches alongside availability and existing bookings. Focus on the people who could fill your open requirements and confirm their interest.
- 05
Build stronger shortlists
Rank candidates on rate, shift availability, location, margin and more. Review the score breakdown, refine the shortlist and confirm suitability through the candidate conversation.
- 06
Keep opportunities moving
Keep recruitment activity, tasks and potential placement value connected to the pipeline. Give consultants a clear next step and managers visibility of progress.
- 07
Improve consultant and team performance
Connect activity with placements, revenue and margin in shared dashboards. Understand what is converting, identify coaching opportunities and focus the team on work that delivers results.
- 08
Protect the value of your placements
Carry agreed contracts, rates and approved hours through payroll and invoicing. Reduce duplicate financial administration and use placement value and margin to guide commercial decisions.
Healthcare recruitment
One platform across your healthcare recruitment desks.
Support medical, nursing, allied health and care recruitment with the records and workflows each desk needs. Connect their activity and financial results to give management a clear view across the agency.
Medical and locum
Turn doctor availability and hospital demand into locum, contract and permanent placements.
- Grade, speciality and registration details
- Hospital requirements and vacancy capture
- Connected bookings, rates and placement value
Nursing agencies
Connect nurse profiles, availability and client requirements, with compliance, rates and timesheets supporting each booking.
- Candidate availability and shift booking
- Training and client compliance requirements
- Shift rates, timesheets and invoicing
Allied health
Organise specialist candidate information and use candidate matching to build relevant shortlists, with connected workflows supporting each placement.
- Profiles organised by profession and speciality
- Registration and client requirements
- Placement progress and financial reporting
Care and community
Manage worker availability, client requirements and the administration around care bookings, from compliance documents to approved timesheets.
- Background checks and training records
- Candidate communication and availability
- Rate rules, timesheets and payroll workflows
One connected workflow
Connect every placement to its financial results.
Keep the information captured during recruitment connected through compliance, contracts, timesheets and finance. Reduce repeated entry and make it easier to track the revenue and margin generated by each placement.
- 01
Capture the requirement
Turn supported client emails into structured vacancies with AI. Review flagged gaps or possible duplicates, or create the vacancy manually when needed.
- 02
Build the shortlist
Use ranked candidate profiles alongside availability and existing commitments to identify candidates for the role.
- 03
Complete compliance
Collect documents through direct uploads and automated reminders. Record the required agency and client checks before confirming the booking.
- 04
Confirm the placement
Agree the booking, contract, schedule and rates.
- 05
Approve the work
Capture timesheets digitally or extract submitted hours with AI, then send them through the configured approval process.
- 06
Process pay and invoices
Use approved hours and agreed rates for payroll and billing, with invoices, bills and configured financial records connected to Xero.
Product tour
Manage the complete placement lifecycle.
Candidate management
Build structured candidate profiles with AI CV parsing. Keep experience, availability, communication and compliance together, and use candidate matching to identify relevant candidates for each vacancy.
Years in medical recruitment
International
Recruitment experience behind the product
Built by people who understand recruitment businesses.
Our team brings over 20 years of international medical recruitment experience, spanning consultant, compliance, payroll and agency leadership roles. We built RecSphere to help agencies make more placements by bringing their teams, workflows and business data together.
One accountable platform partner, with a team that understands the operation behind your placements.
Customer feedback helps us prioritise the improvements that matter to agencies.
Pricing
Choose the right plan for your agency.
Monthly pricing per user, with no annual commitment or upfront annual payment.
Standard
For agencies that need recruitment, compliance and performance dashboards in one platform.
- Candidate, client and vacancy management
- Compliance workflows
- Client and candidate portals
- Live dashboards
- 100 AI credits per user per month, shared by your team
Pro
For agencies that need connected contracts, timesheets and Xero workflows.
- Everything in Standard
- Contracts and timesheets
- Xero integration
- Priority support
- 400 AI credits per user per month, shared by your team
Enterprise
For agencies that need tailored onboarding, additional integrations and dedicated account support.
- Everything in Pro
- Dedicated account manager
- Tailored onboarding
- Custom AI credit allowance
FAQ
Your questions answered.
Find out how RecSphere supports your agency and what to expect when getting started.
RecSphere is built for healthcare recruitment agencies in the UK, Australia and the US placing medical, nursing, allied health and care professionals. It brings recruitment, compliance and financial workflows together, with AI and reporting to help teams make more placements and improve business performance.
Yes. Set your agency's baseline requirements and add client-specific checklists. Your team can see what is complete and what is outstanding for each candidate without requesting the same baseline documents again.
RecSphere tracks document requests, submissions and review dates, and sends automated reminders for outstanding items and renewals. Candidates upload directly to their records, where your team can review evidence and complete the required approvals.
Candidates use the portal or a one-time upload link. Documents are attached to their record, and references can be collected through online forms sent to referees.
RecSphere's AI captures vacancies, parses CVs, extracts timesheet data and suggests record updates from call transcripts. These features reduce manual entry, so consultants spend more time with candidates and clients. Recruiters approve proposed call updates and retain responsibility for candidate selection and evidence checks. Credit allowances vary by plan.
Every country uses RecSphere's connected recruitment platform, with regional terminology, compliance document types and pricing. Payroll outputs depend on your country, payment model and workspace configuration.
Yes. We agree the migration scope, map your existing data and test a sample import. We train your team on the workflows they will use and support the agreed go-live process.
Plans are billed monthly per user. Standard covers core recruitment and compliance; Pro adds contracts, timesheets and Xero integration; Enterprise supports additional requirements. UK prices exclude VAT.
Book a tailored demo to see the workflows relevant to your agency and discuss the trial options available for your team.
All plans include email support. Pro includes priority support and onboarding assistance. Enterprise includes a dedicated account manager.
See what your agency can achieve with RecSphere.
Explore how your team can make more placements, reduce administration and manage performance from one platform. We'll tailor the demo to your agency's workflows and priorities.