The RecSphere platform
One platform to manage recruitment and grow your agency.
Bring candidates, clients, compliance, bookings and financial workflows together. Reduce administration with AI and automation, and connect consultant activity to placements, revenue and margin. Your teams work from shared records, with one accountable partner behind the platform.
Compliance
Collect documents directly and automate reminders for outstanding items and renewals. Linked agency and client checklists show what your team needs to review.
Explore complianceScheduling
Review candidate matches, availability and existing bookings together, helping consultants fill requirements and confirm work.
Explore schedulingPayroll and invoicing
Carry contracts, rates and approved timesheets through payroll, invoices and Xero. Reduce duplicate entry and track the financial results of each placement.
Explore payroll and invoicingConnected recruitment and operations
Run recruitment from one place.
Give consultants, compliance, operations and finance a shared view of the work they manage. Connected records reduce repeated entry and improve handovers, while dashboards bring activity and commercial performance together.
Candidate management
Keep experience, availability, communication and compliance history on the candidate record. AI CV parsing structures profile information, and matching helps consultants find relevant candidates in your database.
Candidate matching
Rank candidates who hold the vacancy's grade and speciality on rate, shift availability, location, preferences, margin, skills and experience. Clear score breakdowns and adjustable weights help consultants refine shortlists, with manual search available for additional sourcing.
Compliance and onboarding
Collect documents and references directly into candidate records. Automate reminders for missing items and renewals, and use linked checklists to manage agency and client requirements.
Explore complianceClient management
Keep contacts, sites, departments, requirements and placement history together. Give consultants the context to develop client relationships and respond to new opportunities.
Vacancies and placements
Capture incoming requirements with AI and identify relevant candidate matches. Keep vacancy activity, shortlists and bookings connected as opportunities progress.
Contracts and timesheets
Carry agreed rates and schedules through contracts, timesheets, approvals and invoicing. Compare original, updated and actual placement value and margin.
Explore payroll and invoicingCandidate and client access
Let candidates submit documents, availability, timesheets and expenses. Clients can approve timesheets in their portal, or approve timesheets and expenses from an email link without signing in.
Shortlists and interviews
Keep candidate submissions, interviews and follow-up linked to the vacancy. Use ranked profiles to build the shortlist and give consultants more time to progress the opportunity.
Performance dashboards and reports
See consultant and team activity alongside placements, revenue and gross profit. Review results by consultant, client, candidate or branch to identify conversion gaps, focus coaching and guide commercial decisions.
Product tour
Manage the complete placement lifecycle.
Candidate management
Build structured candidate profiles with AI CV parsing. Keep experience, availability, communication and compliance together, and use candidate matching to identify relevant candidates for each vacancy.
In development
The next stage of RecSphere.
We're developing features to help agencies progress opportunities, manage operations and reduce administration. The roadmap below shows planned functionality, separate from features available today.
AI sales review
Planned support for reviewing client activity and pipeline information to suggest follow-ups and opportunities for consultants to consider.
Search across the platform
Planned search across candidates, clients, vacancies, emails and documents, helping teams find relevant information from one place.
Rostering board
A planned board for managing rosters across shifts and sites, reviewing candidate suitability and availability before publishing bookings.
AI compliance monitoring
Planned support for flagging document gaps and approaching renewals earlier in the placement process.
Candidate mobile app
A planned app for candidate timesheets, compliance uploads and shift offers.
Scope and priorities may change as development progresses and customers provide feedback.
See what your agency can achieve with RecSphere.
Explore how your team can make more placements, reduce administration and manage performance from one platform. We'll tailor the demo to your agency's workflows and priorities.