Compliance and onboarding
Keep compliance on track and placements moving.
Manage agency and client requirements on the candidate record. Collect documents directly, automate reminders for outstanding items and renewals, and give your team a clear view of the checks needed to progress each placement.
Compliance
Reduce manual follow-up across compliance and onboarding.
Agency and client requirements
Define your agency's baseline requirements and add each client's checklist. Keep existing documents on the candidate record so your team can identify any additional evidence needed.
Automated reminders
Send automated reminders for outstanding document requests and approaching review dates, reducing the time spent on routine follow-up.
Direct document uploads
Candidates submit through their portal or a one-time link, with files attached to the correct record.
Online references
Send referees an online form and keep their responses with the candidate's compliance information.
Document history
Keep a record of received documents and their review history to support your team's checks and audits.
Renewal reminders
Follow up documents approaching renewal with automated reminders. Keep outstanding responses and items awaiting review visible to your team.
Compliance
Know what is needed for each placement.
See agency and client requirements alongside the candidate's documents. Direct uploads and automated reminders support collection, while your team reviews evidence and resolves outstanding items.
Requirements tracked on the candidate record
- Professional registrationStatus recorded
- ImmunisationsStatus recorded
- Hepatitis BStatus recorded
- Occupational healthStatus recorded
- BLS / ALSStatus recorded
- Manual handlingStatus recorded
- Infection controlStatus recorded
- Right to WorkStatus recorded
- DBS checkStatus recorded
- ReferencesStatus recorded
Direct document collection and clear review status
- Automated reminders for outstanding requests and renewals
- Candidate portal and one-time upload links
- Online reference collection
- Document and review history
- Visibility of upcoming review dates
- Grade
- Registrar
- Experience
- 6 yrs
- GMC
- On file
- RegistrationRecorded
- ImmunisationsComplete
- BLS / ALSReview 14/10/2026
- DBS checkCleared
FAQ
Compliance questions.
What agencies ask us most.
Track professional registration, work-rights evidence, background checks, immunisations, training, references and other document types your agency configures. Automated reminders support collection and renewals, with evidence kept on the candidate record. Your agency remains responsible for the required checks and approvals.
Yes. Client checklists add requirements to your agency's baseline. When a candidate is shortlisted, the additional documents appear alongside their existing compliance record.
Candidates use their portal or a one-time upload link. Documents attach directly to their records, reducing manual handling and keeping submissions ready for review.
More of the platform
See how RecSphere can simplify your compliance workflow.
Explore document collection, automated reminders and client checklists in a demo tailored to your agency. See how consultants and compliance teams can work together to progress placements.