Rates, timesheets, payroll and invoicing
Connect placements, payroll and invoicing.
Carry agreed rates, schedules and approved hours through the financial workflow. Reduce duplicate entry with timesheet capture and connected records, and give your team a clear view of placement revenue and margin.
Available on Pro and Enterprise
Payroll and invoicing
Keep pay and billing connected to the booking.
Consistent pay and charge rules
Configure rate cards for shift patterns, hours, weekends, public holidays and agreed allowances, keeping pay and charge information connected.
Digital timesheet approval
Route submitted hours to the relevant approver. Clients can approve through a link, helping work progress to payroll and billing.
AI timesheet capture
Extract hours and shift lines from supported timesheet documents with AI. Create structured entries for your team's normal checking and approval process.
Pay-run review
Review timesheets, expenses and the associated pay and charge records together. Resolve flagged issues before processing or exporting financial information.
Connected Xero records
Export invoices, supplier bills and configured payroll information to Xero, keeping the financial workflow linked to the placement.
Support for different payment models
Support employee, company contractor, umbrella and direct engagement workflows according to your regional setup. Australian payroll can include configured payslip and superannuation information.
How it works
From approved hours to pay and invoices.
- 01
Capture hours
Receive a digital timesheet or let AI extract hours and shift lines from a supported document.
- 02
Approve the work
Confirm hours and expenses through the configured approval process.
- 03
Review the run
Review pay, charge, invoice and bill records, resolving flagged issues before processing.
- 04
Export and invoice
Send the relevant records to Xero and complete the configured payroll and billing actions.
FAQ
Payroll and invoicing questions.
What agencies ask us most.
Yes. Configure rules for hours, days, time bands and public holidays, including on-call, call-out and sleepover arrangements where required.
Clients can approve through a timesheet link without signing in. Approved information then feeds the configured financial workflow.
Contracts, timesheets and Xero integration are included in Pro and Enterprise. Payroll outputs depend on your country, payment model and workspace configuration.
More of the platform
See how RecSphere connects recruitment and finance.
Explore rates, timesheets, payroll and invoicing in a demo tailored to your agency's payment model. See how connected records support financial oversight and placement margin.